Business premises are important and valuable property. To properly secure your office against unscrupulous individuals, you need to be aware of the various components available and how they work. Otherwise, you could be missing vital security opportunities, which may be exploited in the future if you don’t set up the necessary actions or measures.
Core Components of Office Security Systems
Office security systems keep your inventory, equipment, data and other valuables well-protected from damage and theft. It ensures that business operations are running as they should by helping deter instances of burglary and other crimes. It also helps provide a layer of safety to employees and personnel whenever they’re on the business premises.
An office security system consists of fundamental components. If you’re looking to install or upgrade a security system for your business, here are some of the essential components that you should consider:
- Physical deterrents
Physical security is a vital component in keeping your assets protected. The physical security measures that you implement will serve as your first line of defence against potential crimes.
Start by assessing the external areas of your establishment. Have you put up secure walls with anti-climb properties to dissuade robbers from accessing them? Are there any trees or shrubs where thieves can hide in? Putting up solid walls or imposing grilled gates and removing potential hiding spots is a good first step in protecting your premises.
Another priority is your entry points: your doors and windows. If possible, upgrade your glass doors and windows, and, where appropriate, consider installing bars for your windows to make it harder for unauthorised people to access the inside of your building. It’s also beneficial to get durable security locks that resist sawing and cutting.
- Security lights
Providing sufficient lighting to your business premises is crucial to office security. Having poorly lit sections in your premises can potentially attract criminals, so it’s then vital to set up lighting for both your interiors and exteriors.
Ensure proper illumination in areas such as parking spaces, walkways and where people are likely to be alone. Adequate lighting is also a must around doors and windows. By installing lighting in your business premises, you can not only enhance your business’s security but also protect workers as they go in and out of your building.
- Detection devices and alarms
Detection devices and alarms help you identify whether there’s something amiss in your security system. Modern buildings are typically outfitted with an array of sensors for monitoring various environmental parameters. These include sensors that record temperature, humidity, air quality, smoke, water leaks and more.
Aside from these environmental sensors, you should also consider setting up motion detectors, glass and window sensors and glass break sensors. Motion sensors typically use optics, infrared or radio waves to detect unusual movement from the premises. Where you’ll place these sensors is key to ensuring optimal performance and detection. For instance, placing them in room corners can give you an excellent view of your entry points.
Meanwhile, contact sensors for doors and windows serve as an easy way to determine whether any of your doors or windows are open. And glass break sensors, as their name suggests, help monitor the room for the sound of broken glass, alerting you that your windows have been compromised.
Alarms work with sensors to relay anything out of the ordinary on your premises. Once the sensor detects unusual movement or sound, and the system is triggered, it can sound an alarm or send security alert notifications, depending on your alarm system. Nowadays, alarm systems with remote monitoring are handy for businesses, as they send instant security alerts directly to your mobile phone or device.
- Office security cameras
Surveillance systems that capture images and video footage of your business premises are an integral component of office security systems. They not only help you monitor what’s going on inside and outside your office, but they also help make criminal identification easier.
When getting office security cameras, keep in mind their image and video quality, storage capability, the number of cameras you want to install and where you want to install them. Also consider the features you want in a security camera, such as audio capability or remote monitoring capability.
- Access control
A critical component of office security systems, access control restricts information and company resources to authorised persons only. This way, the risks of theft and data breaches are minimised.
Implementing access control involves authentication and authorisation. Only those with the right credentials will be allowed access to a specific workstation or data. Some of the most common ways to verify employee credentials are through key fobs, access cards and biometrics such as fingerprints, eyes and voice. By installing access control solutions for your business, you can effectively monitor the people going in and out of your premises and whether an unauthorised person is attempting to access your entry points or systems.
Office Security Best Practices
Keeping your workplace safe entails applying office security best practices and making sure that all components of an office security system are in place and working as they should. It involves being proactive in setting up appropriate physical deterrents, lighting, sensors, alarms, office security cameras and access control.
Aside from these, proper training of personnel is also essential. Your workers must have sufficient knowledge of security practices, physical security and cybersecurity alike. Appropriate training helps protect your employees and prepares them for certain situations, such as what to do in case of a break-in. Additionally, you can consult security experts on what steps to take to further enhance your office security.
How to Install a Security System
Office security systems can either be self-installed or installed by professionals. For businesses, it’s essential to partner with a reliable provider and has their security system professionally installed. The main advantage of a professional installation over a DIY one is it removes the hassle and stress of setting up your security system. Typically, a risk assessment and system tutorial are also included in professional installations.